Asset & Equipment Tracking

Keep tabs on your equipment — mowers, trucks, tools, and other assets. Track who has what, schedule maintenance, and generate labels for easy identification.

Adding an asset

1. Go to Assets → + New Asset.
2. Enter a name (required), such as "John Deere Z655 Mower".
3. Optionally fill in:
   • Asset type (category for filtering)
   • Serial number, make, model
   • Purchase date and purchase price
   • Warranty expiration
   • Location and notes
4. Click Save.

An asset tag (a unique identifier) is generated automatically.

Asset statuses

• Available — not currently assigned, ready for use.
• Assigned — checked out to a team member.
• In Maintenance — undergoing repair or routine service.
• Retired — no longer in use.
• Lost — unaccounted for.

Assigning equipment to team members

From the asset detail page:

1. Click Assign.
2. Select the team member.
3. The asset status changes to Assigned and shows who has it.

To unassign, click Unassign — the asset returns to Available status. Assignment history is preserved so you can see who's had the equipment over time.

Logging maintenance

Track repairs, inspections, and routine service:

1. From the asset detail page, click + Log Maintenance.
2. Choose the type: Routine, Repair, Inspection, or Other.
3. Add a description (required) and optional details like cost, date, who performed the work, and next due date.
4. Optionally check Set to In Maintenance to update the asset status.

Labels

Generate printable labels for your equipment:

• From any asset, click Print Label to get a label with the asset name, tag number, and a link back to its detail page.
• Use batch labels to print multiple labels at once by selecting assets from the list.

Tips

• Use asset types to categorize equipment (e.g. "Mowers", "Trucks", "Hand Tools") and filter the list quickly.
• Set next due date on maintenance logs to stay ahead of routine service intervals.
• Search by name, serial number, or asset tag to find equipment fast.